Risk Assessment (inc Covid-19)

BE SAFE: READ THIS NOW

As the owners of Beach Cottage, we are responsible for the safety of our guests.  We have carried out a risk assessment as an important step in protecting you and your family/friends, as well as ensuring that we are complying with the law.   Although the law does not expect us to eliminate all risk, we are committed to protecting you as far as ‘reasonably practicable’ and hopefully, beyond that.

ContentPage Number
Health and Safety – General  1-2
Fire Risk, including Fire Risk Assessment  3-8
Gas Leak  8
Burst Water Main  8-9
Covid-19  9-10
 
In case of Emergency our address is
13 Beach Road, Mundesley, NR11 8BG (opposite Beach Close)  

Please inform us immediately (01603 766016/07711 390549/07814 735970) if you have any concern about your safety.

Precautions WE have taken to keep you safe

  • Smoking, candles and tea lights are prohibited in Beach Cottage (House) and Beach Hut (Annex).
  • We have ensured that electrical sockets are not overloaded and all electrical appliances provided carry the British Standard Safety sign.    (The Electrical Consumer Unit near the front door automatically switches off electrical current if there is a short circuit or if any appliances fuse.)
  • Smoke alarms are provided on each level of the building, in the dining room and upper hallway; and also in Beach Hut.  These are tested weekly to ensure they are working (see Housekeeper section).  Guests who stay a fortnight need to check the smoke alarm half way through their stay.  Please use the extractor hood when you are cooking. This will not only help remove odours and condensation; it will prevent the smoke alarm going off due to the heat/smoke of cooking.  A reduction in false alarms means that people pay attention to the real thing. 
  • All furniture and soft furnishings manufactured after 1950 conforms to Furniture and Furnishings (Fire) (Safety) Regulations 1988 (amended 1989 and 1993). 
  • All gas appliances are annually tested according to the Gas Safety (Installation and Use) regulations 1998 and records are kept for 2 years.  (See Records section)
  • We have provided a fire blanket in the Lookout (cupboard to right of woodburner) and in the kitchen.  We also have a fire extinguisher in the kitchen. 
  • We have provided two hand holds for use in the Beach Hut shower/Family bathroom.  They are kept in the Beach Hut bathroom.  Please use at your own risk; and minimise that risk by ensuring you fit them correctly. 
  • There is ample storage for all garden furniture, toys and barbeque equipment.  Please clean and return these items when you finish using them, to avoid trip hazards.
  • The stove and chimney in the Lookout can get VERY HOT.  We have provided a fire guard to keep children and pets away.  Please supervise children AT ALL TIMES when the fire is lit or when the stove/chimney is still hot.  We have put a sign next to the stove to remind you of this.
  • The occupants of Beach Cottage will have a spare key to the ‘Annex’ so they can access Beach Hut in case of an emergency.  Similarly, the occupants of Beach Hut will have a spare key to the ‘Front Door’.   The door in Beach Hut can be opened from the inside without the use of a key. 
  • We have full Building & Contents Insurance plus Holiday Insurance which includes Public Liability cover.

Precautions YOU can take, to keep you and your family/friends safe

  • The wooden/tiled floors and especially the stairs can be slippery for those wearing socks.  Please wear shoes/bedroom slippers in Beach Cottage/Beach Hut, to avoid this.
  • Please do not overload electrical sockets – remember the limit, per socket, is 13 amps. The advice is one plug to one socket. Always use a proper adaptor when using a non UK electrical appliance.  Never put two prong plugs into three prong sockets.
  • If one of your appliances continues to ‘trip’ the electrical Consumer Unit, please refrain from using it.
  • Unplugging appliances and chargers when you are not using them or when you go to bed helps reduce the risk of fire.
  • Do not use the dishwasher or washing machine at night.
  • Please do not smoke or use any candles/tea lights anywhere in Beach Cottage or Beach Hut.
  • Please inform us immediately (01603 766016/07711 390549/07814 735970) if you have any concern about your safety.

FIRE

Get out, Stay out, Call 999

At the start of your holiday, plan your escape route and make sure everyone knows how to get out in a fire.  You will find the Risk Assessment useful.  Make sure everyone knows where the keys to the Front Door/French doors are.  (We keep them on the back of the kitchen door).  Count how many doors you might need to go through to escape.  It can be hard to see in smoke and you might become confused about where are you are.  Keep your escape routes clear at all times.

 What to do if there is a fire

  • If the smoke alarm goes off, never assume it is a false alarm
  • Shout out to alert others, including those
  • Don’t waste time investigating what’s happened or rescuing valuables
  • Don’t put yourself and others in danger by tackling fires yourself
  • Keep calm and get out
  • Close doors behind you to slow down the spread of fire and smoke
  • Before you open a door, check if it’s warm with the back of your hand. If it is, don’t open it, there may be fire on the other side
  • If there’s smoke, keep low
  • Call 999 as soon as it is safe to do so
  • Never go back into the building once you are safely outside

Teach your children what to do if there is a fire

  • If you see smoke or fire, raise the alarm and tell a grown up immediately
  • Get out of the building as soon as possible. Go to the house next door if you can and ask them to call 999
  • If there is smoke in the room, crawl low along the floor
  • Never hide in a cupboard or under the bed. Do all you can to raise the alarm and get out
  • If the way out is blocked, go into a room with a window and put blankets or towels at the bottom of the door to stop smoke getting in. If there is a phone in the room, dial 999

How to prevent cooking fires:

Around 60 per cent of accidental fires in the home start in the kitchen. Taking a few simple measures can make all the difference.

  • Avoid leaving cooking unattended
  • Don’t cook if you are tired, have been drinking alcohol or taking medication that might make you drowsy
  • Take care not to lean over hot hobs and keep tea towels and cloths away from the cooker and hob
  • Double check the hob, oven and grill are turned off when you’ve finished cooking
  • Check toasters are clean and placed away from anything that can catch fire
  • Never put anything metal in the microwave
  • Supervise children and pets in the kitchen at all times and keep matches and saucepan handles out of reach
  • If a pan catches fire:
  • Don’t tackle the fire yourself and don’t attempt to move the pan
  • Never throw water over a fire as it could create a fireball
  • Turn off the heat, if it is safe to do so
  • Leave the room, close the door, shout a warning to others and call 999
                                                  Fire Risk Assessment
Risk assessment for Building: Beach Cottage Self Catering Holiday Cottage Location: 13 Beach Road, Mundesley, NR11 8BGAssessment undertaken by  Andrea/Stewart Rippon Date: 2020 Completed by: Andrea Rippon  
Step 1 – Identify fire hazards
Sources of ignition Gas Hob/Oven Electrical Appliances Tea Light Candles Wood Burning StoveSources of fuel Gas Electricity Wood  Sources of oxygen Open Windows and doors
Step 2 – People at risk
Guests, Owners, Housekeeper and Maintenance person. Most vulnerable guests are young children and those with mobility difficulties who may be unable to escape without assistance.
Step 3 – Evaluate, remove, reduce and protect from risk
(1) Evaluate the risk of the fire occurring (2) Evaluate the risk to people from a fire starting here (3) Remove and reduce the hazards that may cause a fire (4) Remove and reduce the risks to people from a fire
Front Door, Porch. Downstairs Toilet which backs on to Utility Room Low Risk: No hazardous materials kept in this area but there could be an electrical fire caused by the washing machine in the utility room (in room behind window of toilet).  Low Risk/Moderate Risk: Front door and French Doors (two escape routes) would be locked at night.  Pathway to driveway escape route could get blocked by cars/bins.Switch off all electrical appliances at the plug every night.  Do not use the washing machine at night time. Shoe rack and coat hooks provided, so that escape route is clear at all times.  Ensure wheelie bins are placed at the rear of the drive to avoid blocking the driveway (but please ensure they can be accessed by bin removal people, so they can be emptied).  Be careful that parked cars do not block the front door.  Keys to all doors are kept, clearly labelled, on the back of the kitchen door.  Escape route: Out front door and congregate on Beach Close opposite.  If there is a fire in the Utility Room escape is through the French Doors into the garden.  Take the Garden Gate key, to ensure you can get out of the garden and onto the street.  CALL THE FIRE BRIGADE IMMEDIATELY.    

Dining Room Low Risk: Electrical appliance fire. High Risk: both escape routes (Front Door and French Doors) must be accessed through this room.Switch off all electrical appliances, including the lamps on the mantelpiece every night.  Keep a mobile phone upstairs, when you go to bed, so that you can call the fire brigade in the event of blocked access. Escape route: If everyone is downstairs: out French Doors into the garden.  Take the Garden Gate key, to ensure you can get out of the garden and congregate on Beach Close opposite.    If anyone is upstairs: There is a window in the Master Bedroom, with the Utility Room roof below.   The key to the window is on a small hook in the top left hand corner of the window recess. This is a hazardous escape, only to be used in life threatening emergencies. CALL THE FIRE BRIGADE IMMEDIATELY.    

Kitchen High Risk: Cooking fire, electrical appliance fire.Moderate/High Risk: minor burns or house fire.Take care in the kitchen and never leave cooking unattended.  Follow safety procedures when cooking, especially with oil (see above).  Switch off all electrical appliances at the plug every night.  Do not use the dishwasher at night. Use the extractor hood, to ensure the smoke alarm does not go off unnecessarily.First Aid kit is provided and can be found in the cupboard under the sink. This is to be used at your own risk.   Fire blanket and fire extinguisher are provided and can also be used at your own risk.  Escape route: Out front door and congregate on Beach Close opposite.  CALL THE FIRE BRIGADE IMMEDIATELY.  

Sitting Room Low risk: Electrical appliance fire.Moderate risk: if someone falls asleep on the sofa when a fire starts. Sofa conforms to Furniture and Furnishings (Fire) (Safety) Regulations 1988 (amended 1989 and 1993).  Switch off all electrical appliances at the plug every night. Do not smoke in the house. The smoke alarm will go off. Escape route: Out front door and congregate on Beach Close opposite.  CALL THE FIRE BRIGADE IMMEDIATELY.    

Stairwell and Upstairs Hall Low risk: Electrical appliance fire.High Risk: both escape routes (Front Door and French Doors) must be accessed via the stairwell if the fire occurs when guests are sleeping.  The space under the stairwell is kept clear of hazardous materials.  Keep a mobile phone upstairs, when you go to bed, so that you can call the Fire Brigade in the event of blocked access. Escape route: If everyone is downstairs: Out front door and congregate on Beach Close opposite.  If anyone is upstairs: There is a window in the Master Bedroom, with the Utility Room roof below.   The key to the window is on a small hook in the top left hand corner of the window recess. This will be a hazardous escape, only to be used in life threatening emergencies.   CALL THE FIRE BRIGADE IMMEDIATELY.    

Master Bedroom Low risk: Electrical appliance fire.High risk: due to proximity to escape route – stairs.  Bed and soft furnishings conform to Furniture and Furnishings (Fire) (Safety) Regulations 1988 (amended 1989 and 1993).  Switch off all electrical appliances at the plug every night.The smoke alarm will go off.  Keep a mobile phone upstairs, when you go to bed, so that you can call the Fire Brigade in the event of blocked access.  Escape route: If everyone is downstairs: Out front door and congregate on Beach Close opposite.  If anyone is upstairs:  If the fire is clear of the stairwell, go downstairs and out the front door. If the fire is blocking the stairs you will need assistance to escape the building.  CALL THE FIRE BRIGADE IMMEDIATELY.    

Middle Bedroom Low risk: Electrical appliance fire.Moderate risk: they may be asleepBed and soft furnishings conform to Furniture and Furnishings (Fire) (Safety) Regulations 1988 (amended 1989 and 1993).  Switch off all electrical appliances at the plug every night. The smoke alarm will go off.  Keep a mobile phone upstairs, when you go to bed, so that you can call the Fire Brigade in the event of blocked access. Escape route: Out front door and congregate on Beach Close opposite.  CALL THE FIRE BRIGADE IMMEDIATELY.  

Bunkbed Room Low risk: Electrical appliance fire.High risk: Small children may be sleeping here and they will need assistance.  Be mindful of matches/lighters – fire can look like play, until it isn’t.  Soft furnishings conform to Furniture and Furnishings (Fire) (Safety) Regulations 1988 (amended 1989 and 1993).  Switch off all electrical appliances at the plug every night.Tell children what to do in the event of the smoke alarm going off (see above). Escape route: Out front door and congregate on Beach Close opposite.  CALL THE FIRE BRIGADE IMMEDIATELY.    

Bathroom Low risk: Electrical appliance fire (shaver socket) Low risk: Someone may be asleep in the bath and the door may be locked. Remove shaver and store in bathroom cupboard.  Keep the door unlocked Escape route: Out front door and congregate on Beach Close opposite.  CALL THE FIRE BRIGADE IMMEDIATELY.

‘Beach Hut’ Annex and Shower Room Low risk: Electrical appliance fire. Moderate risk: Guests may be asleep.  Our older guests tend to stay in Beach Hut, so assistance may be required to help them escape. Soft furnishings conform to Furniture and Furnishings (Fire) (Safety) Regulations 1988 (amended 1989 and 1993).  Switch off all electrical appliances at the plug every night, including the Shower using the pull cord, The light will go off, when it is switched off.. The smoke alarm will go off.  The door can be unlocked without the use of key, to enable a speedy escape.  There is a spare ‘Annex’ key in the house, so that the occupants of Beach Cottage can open the door if necessary.  Keep a mobile phone by you, when you go to bed, so that you can call the Fire Brigade in the event of an emergency.  There is a spare ‘Front Door’ key to Beach Cottage, so you can them to the emergency. Escape route: Out the door and congregate on Beach Close opposite.  CALL THE FIRE BRIGADE IMMEDIATELY.  

GAS LEAK:

  • Get fresh air immediately. Open all doors and windows to ventilate the room 
  • Do not use ANY electrical switches
  • Switch off the appliance and do not use it again until it has been checked by a Gas Safe registered engineer
  • Turn off the gas supply at the mains. You will find this under the kitchen sink. Turn the handle a quarter turn so the lever is at 90 degrees to the upright gas pipe.
  • Call the National Gas Emergency number 0800 111 999
  • If you are feeling ill visit your GP or the hospital immediately and tell them that your symptoms may be related to a gas leak.
  • Please inform us (01603 766016/07711 390549/07814 735970).

BURST WATER PIPE: 

  • Turn off the water supply – this can be found in the kitchen, below the window, to the right of the radiator.  Drain the cold water system by turning on all the cold taps in the property.  If water has been leaking for a while, there may be some damaged plaster waiting to fall.   Make a hole in the ceiling to let water out if it starts to bulge. 
  • Turn off water heating systems – switch off central heating and hot water system, which can be found under the boiler in the kitchen.  Switch off the immersion heater in the airing cupboard to the left of the kitchen table.  IF WATER HAS LEAKED HERE, DO NOT TOUCH THE SWITCH.  Once the hot water system is switched off, turn on the hot taps to help drain the system.
  • Turn off the electrics – if water leaks near anything electrical – lights, sockets or appliances – don’t touch them.   Switch off the electricity supply straight away at the Electrical Consumer Unit near the front door.
  • Please inform us (01603 766016/07711 390549/07814 735970).

COVID-19 – Reducing the Risk of Coronavirus Transmission at Beach Cottage

Please do NOT come to the Cottage if you or anyone in your party is showing any symptoms of Coronavirus.  The main symptoms include:

  • a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
  • a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
  • a loss or change to your sense of smell or taste – this means you’ve noticed you cannot smell or taste anything, or things smell or taste different to normal

Most people with coronavirus have at least 1 of these symptoms.

(https://www.nhs.uk/conditions/coronavirus-covid-19/symptoms/#symptoms accessed July 2020).

Risk: The virus is carried into the Holiday Home by a guest who is asymptomatic/or a guest who develops CV19 during their holiday.

Beach Cottage will be thoroughly cleaned prior to your holiday starting.  Extra cleaning measures and other precautions that have been put in place include:

  • Cleaning equipment will be cleaned prior to being used.
  • Our staff will wear clean gloves and a mask during the changeover.
  • High-touch surfaces (handles, doors, wardrobes, backs of chairs, banisters, fridges, ovens, loos, toaster, microwaves, kettle and horizontal surfaces) will be cleaned with an anti-viral liquid (diluted bleach).
  • The sofa will be steam-cleaned every week.
  • Laundry will be washed at 60 degrees or higher.
  • Bedspreads will be stored in the wardrobes – if you use them, please leave them on the bed so we can ensure they are washed after you leave.
  • A new Jay-cloth and Sponge will be left for you to use during each visit
  • Our Staff have been provided with a Checklist of these measures, to ensure they are completed at each changeover.
  • Our box of ‘tourist’ leaflets will be kept in the cupboard under the stairs.  We advise you to use internet searches to find out about local amenities and things to do.  (Our website www.beachcottagenorfolk.co.uk may be a good starting point, but please check directly with the business before you go out).
  • The House file and Visitors books will be stored in the cupboard under the stairs.  Information about the Cottage will be available directly from our website (www.beachcottagenorfolk.co.uk).  If you would like to add a message to our Visitors’ Book, please use a clean, single piece of paper and place it in the front cover of the visitor’s book.  We will glue it in afterwards.

Sources: accessed July 2020

www.myfavouriteholidaycottages.co.uk/news/deep-cleaning

www.gov.uk/government/publications/covid19-decontamination

  • You can help protect our staff (and future guests) by doing the following:
    • Please do not use the bedrooms that are not made up for you. 
    • Please dispose of your own rubbish, particularly from the bins in the bathrooms. 
    • Please strip the beds that you use, so that our Staff can bag it after you have left.
    • If you get any symptoms of Coronavirus whilst you are at the Cottage, please go home and let us know immediately, so that we can inform our staff and the guests that will follow you.
    • If you get positively tested for Coronavirus within 2 weeks of staying with us, please let us know immediately, so that we can inform our staff and the guests that have followed you.

 

  • You can help protect the residents of Mundesley by doing the following:
    • Please respect the social distancing measures in operation at the time of your holiday.
    • Please wear a face mask in public places.
    • Please respect the rules put in place by local businesses. 
    • If you see a business that is not behaving as you would like, please give them this feedback directly (rather than on social media).  Everyone is on a very steep learning curve!

 

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